Effective Board Portal Software

A board management system enables committees and boards to improve meetings workflows, collaborate effectively by utilizing robust security features in place, and collaborate on strategic decision-making. But selecting the right solution is a careful decision, particularly for non-profit organizations. In addition to accessibility, inquire about their reputation and service. You’ll want to find out whether they provide quick customer service, particularly when you have issues with the technology after initial training has been completed. Look for vendors who have been recognized by respected platforms like G2, Capterra and Software Advice.

Board of directors meetings should be productive and not stressful. The best way to ensure that directors are well-prepared for each meeting is to distribute all of their documents prior to the agenda date for the board. This lets directors prepare at their own pace, and double-check that they have read all board books documents, memos and other pertinent documents. The ideal time for distribution of meeting materials is two or three days prior to the board meeting.

With modern governance tools meeting preparation is fast and simple. By clicking agenda items are converted into draft minutes of the meeting and all the relevant documents are linked for quick access. Directors can vote, modify the agenda, and add deadlines and action items during the meeting. Directors can work on their projects following the meeting. Reminders are automatically synced to their calendars, and they are able to track their progress.

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