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Whether you’re working on an M&A, raising money from investors, or creating a cure for diseases–large-scale business processes and transactions involve large amounts of sensitive data that need to be shared securely. Virtual data rooms can be useful Think of them as supercharged secret clubhouses for your private documents and files.

With the best VDR solution in place, it’s simpler to collaborate and communicate with multiple partners, investors as well as potential buyers. The key to successful collaboration is to ensure that your documents can be quickly reviewed and retrieved. A well-organized numbering system, clearly organized folder structure is essential as are search and versioning features so that reviewers can swiftly find what they need to keep the process moving forward.

In addition, you’ll need a VDR that can provide detailed analysis of user engagement and activity on a more granular level. This is not something that traditional cloud storage applications typically provide and is a crucial tool to include in your VDR arsenal to improve communication and productivity during complex projects.

The right VDR software also provides you with highly skilled and experienced customer service representatives with expertise in assisting with projects similar to yours and understand the specific processes you have to follow. They can ensure that your project is running smoothly. If something goes wrong they’ll get you back on track as fast as possible. If you’re in search of an VDR pick one that provides multilingual support via phone and email and has customer service representatives who speak your language, as well as product videos that answer frequently asked questions.